|
Each imported report file must contain a "header" section at the beginning of the report that contains report identifier fields. Each field must start with a forward slash ("/") and the header block must end with /HEND.
The general syntax of a header line is a forward slash ("/"), followed by the field name, followed by the equal sign ("="), followed by the value of the field:
/[fieldname] = [value]
Notes: Spaces before and after the equal sign are allowed. Fields may be specified in any order, as long as /HEND is at the end.
Example header:
/SITE = 020
/SCRIBE = 150
/VOICEJOB = 6773
/REPT_TYPE = OP
/PTNAME = DOE, JOHN
/MRUN = 112233
/ACCTNO = 1347412
/VISITDT = 11/03/2002
/DOCTOR = 1671
/DICT_DATE = 11/04/2002
/DICT_TIME = 09:30:00
/HEND
(Body of the report goes here)
Commonly Used Fields
The following describes commonly used header fields. Generally speaking, the header should contain the same fields that are defined in the data-entry field list for a particular form type. Fields may be specified in any order as long as "/HEND" is at the end. All date fields must be in MM/DD/YYYY format and all times must be in HH:MM:SS format.
Note: Depending on the report type, other fields may be required in the header.
| /SITE | Required. A 1-3 character code that identifies the database that this report will be stored in. |
| /SCRIBE | Required. A 1-3 character code that identifies the outside service that created the report. |
| /REPT_TYPE | Required. A code that identifies the type of report. For example, "OP" might indicate an Operative Report. |
| /DOCTOR | Required. The unique code of the doctor or other provider that dictated the report. |
| /DICT_DATE | Required. The date that the report was dictated. (MM/DD/YYYY format) |
| /DICT_TIME | Required. The time that the report was dictated. (HH:MM:SS format) |
| /VOICEJOB | The dictation system job number. |
| /PTNAME | The name of the patient in "LAST, FIRST M." format. Note that 1 space is required after the comma and before the first name. See notes below. |
| /MRUN | The medical record unit number for this patient. See notes below. |
| /ACCTNO | The account or billing number of the patient. See notes below. |
| /VISITDT | The visit date of this report. May also refer to the other dates, such as "surgery date" or "exam date". |
| /NAMEADDR | For letters, the name and address of the recipient of the letter. Use as many /NAMEADDR lines as necessary to specify the entire name and address. |
| /NAMEADDR John Smith, M.D. |
| /NAMEADDR Memorial Health Clinic |
| /NAMEADDR 123 Main Street, Suite 400 |
| /NAMEADDR Hudson, OH 44236 |
| /CC[n] | One or more carbon copies can be specified using the same syntax as /NAMEADDR described above. The name is required. The address lines are required if envelopes need to be printed. Note: Using this technique to specify the CC recipients will only allow printed copies of the reports to be sent. It cannot be used for faxing or emailing. To do auto-faxing or emailing, use the /CCCode[n] format below. |
| Example showing 2 carbon copies: |
| /CC2 800 W. Cresthaven Dr. |
| /CCCODE[n] | This is an alternate way to specify CC recipients, and must be used if auto-faxing or emailing of reports is required. The code for the CC recipient must exist in the ChartNet Address file. Note: This technique can also be used for printing CC copies. |
| Example showing 2 carbon copies: |
| /HEND | Indicates the end of the header section. Leave one blank line after this line before starting the body of the report. |
|