Glossary of ChartNet Terms

Addendum - A modification that is made to a report in the form of a separate report that will be attached to the original report.

Body - The main section of a report that the typist is responsible for typing. 

Body Format - A pre-defined format for the body of a report used to eliminate redundant typing.  Usually, body formats will include section headers that appear in every report typed for a specific report type.

Device - The term used to describe places where reports can be distributed.  Devices include printer, outbound computer interfaces, etc.  ChartNet maintains a Device file for each site that contains all the devices that reports can be distributed to.

Dictionary - A generic term used to describe any file or table within ChartNet that is used to hold non-report data.  For example, a site's FORMS file is an example of a dictionary file.

Distribution - The final printing, interfacing, etc. of reports created with ChartNet.  Distribution usually occurs after the report is complete and is ready for printing.  Report types can be set up to automatically distribute to the proper devices.

ExpandType - The name that ChartNet uses for its built-in speed typing feature.  ExpandType is a full-featured typing aid that allows the user to build a list of phrases that can be automatically inserted into a report using an abbreviation that is assigned by the user.  Each user has their own separate ExpandType dictionaries.

Events - A running history of significant things that happen to a report.  Events for a report can be viewed while on the Report Options screen.

Footer - The text and information that is to be printed at the end of each report.  Footers usually contain items such as a signature line for the provider to sign off on.  Footer formats are designed using the ChartNet File Manager (MTFile);

Forms - Another term for Report Type.

Generic Dictionary - A specific site dictionary used to store the descriptions for fields that have codes associated with them.  For example, if a field called "Location" is to be used in a report, then the Generic Dictionary would have the descriptions for all location codes.

Header - The text and information that is to be printed at the top of each page of a report.  Headers usually contain patient data such as name, medical record number, visit date, etc.  Header formats are designed using the ChartNet File Manager (MTFile).

Macro - A sequence of keystrokes that you create that can be played back to perform repetitive tasks.

Page Footer - The text that is to be printed at the bottom of each page of a report.  Page footers normally contain items such as page numbers.  Page Footer formats are designed using the ChartNet File Manager (MTFile).

Provider - The person who is responsible for writing/dictating a report and who may eventually sign reports.

Protected text - Text that appears in a report, form, template, or ExpandType entries that is protected from being changed.  Protected text is shown in navy blue.  The only way to delete protected text is to select it (i.e. highlight it), then press the DELETE key.

Report Data Screen - The ChartNet screen that requires the user to enter data pertaining to the report to be typed before word processing begins.  Typical report data fields include name, medical record number, visit date, etc.

Report Options Screen - The ChartNet screen that shows the body of the selected report, as well as buttons that can be used to perform different options such as Edit and Print.

Report Type - Refers to the format of the report.  For example, "Operative Report" and "Discharge Summary" would be two different report types.  Sometimes the word "forms" is used interchangeably with "report type".

Site - The term used by ChartNet to describe separate report databases.  Reports for a given site are kept separate from reports in other sites.  Each site has its own reports file, provider file, forms file, etc.  Statistics are kept separate by site code.

Site Code - A three character code assigned to a site.

Site Selection Screen - The ChartNet screen that displays a table of sites.  The user must choose a site before a report can be typed or searched for.

Stats Screen - A ChartNet screen that shows data pertaining to the typing of a report, including date and time of transcription, number of characters, number of lines, etc.  The Stats screen can be viewed from the Report Options screen.

Templates - The term used by ChartNet to indicate a public dictionary of pre-defined text that can be inserted into a report.  For example, for Radiology transcription, Templates can be created for the purpose of building a library of "normal" or "routine" results by provider.

Users - Persons who are authorized to use ChartNet.  Users are assigned to User Groups when they are setup in the system.

User Groups - A dictionary containing information on what features and functions users are allowed to access in ChartNet.  For example, a user group called "VIEW" might be created to only allow the searching and viewing of reports and not the creation of new reports.

Word Processing - The ChartNet screen used to type reports.