This chapter describes the basic operation of the Voice Reader application. In addition to downloading voice files, you can also resend files and view the log of the program's activity.
Normal Mode
Normally, the Voice Reader is in a "Waiting to download voice files" mode. As soon as a hand-held recorder is plugged into its USB cable (or set into its cradle), the application will begin downloading the voice files from the hand-held and begin processing them. All files processed will be stored in the folder specified on the Configuration screen. If the voice files are to be sent to a remote system, then the Send Files program will be launched.
Voice Reader Main Screen
Send Files Screen Example
Resending Files
If voice files get sent to a remote system for processing and for some reason the remote system is missing one or more files, you have the ability to re-send one or more files from the backup folder. To re-send voice files, click on File, then Resend.
You will be prompted to enter the Author ID and the date the files were downloaded.
The following is an example of what the Resend screen looks like.
Voice Reader - Resend Screen
Each voice file may consist of one or two files, depending on whether or not a header file is created with each voice file. The actual voice files have an extension of .CVF and header files have an extension of .HED.
The format of each filename depends on the filename format specified in the Configuration screen. The example screen above shows a list of files in ChartNet format. The ChartNet format has the syntax:
[site]-[location]-[author id]-[dictate date]-[dictate time]-[dss/wav].cvf
To resend files, highlight the files, then click on the Resend button. The files will be copied from the backup folder to the output folder for re-sending. After all files are copied, the Send Files program will be launched to send the files.
Note- if a "header" file is created for each voice file, make sure you highlight both the voice file and the header file.
Viewing the Log
To view the log of the application's activity, click on the Log menu. A screen will display showing today's log as shown by the example below.
Voice Reader - Log view screen